People love being able clock in and out in the convenient ways that OnTheClock offers. Our system is designed to be tailored to your business's needs. One of the ways you can do this is to set exactly how your employees are allowed to punch. Click on Employees > View Full Employee List. Select an employee from the Employees page, then switch over to their "Security" tab to get to this page. The main purpose of these features is to prevent employees from punching in somewhere other than the workplace. This post breaks down each of these settings, and how to apply them. =)
Punching Security Features
Mobile Punching & Rules
Checking the box labeled “Enable Mobile Punch” will allow for punching using the mobile app. When enabled, you can customize your employee’s GPS settings in the following ways:
*System does not distinguish one location from another. If multiple locations are set, system will check if employee is inside or outside of a radius. Which radius does not matter.
Setting Designated Punch Locations
Device & Browser Authorization
Checking the “Enable Device & Browser Authorization” box locks an employee down to only punching on specific, “authorized” devices and browsers. The list of devices/browsers shows the most recent browser/device used by an employee to log in, with the most recent on top. An employee may punch on any device/browser checked on this list.
*The device will become unauthorized if an employee:
-Deletes and re-installs the app
-Deletes the browser cookies/clears the cache
Checking “Enable IP Authorization” allows an employee to punch in on any device, but requires them to be on the designated IP address (which functionally translates to being on a designated internet connection). Enable this feature by checking the box and entering your IP address (usually listed right beneath the four white boxes) and hitting "Save Settings."
Adding Multiple IP addresses:
1. Select “Multi IP Range” for the Enforcement Type. Add your first IP address to the top and bottom set of white boxes (yes, you are entering the same address twice).
2. Click “Add.”
3. Repeat steps one and two for as many IPs as you need to enter.
4. Hit "Save Settings."